Accounts Payable Programs Specialist

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LBX Company LLC
Published
November 13, 2018
Location
Lexington, KY
Category
Job Type

Description

LBX Company LLC, maker of Link-Belt excavators, forestry, demolition, and scrap/material handling equipment, has an immediate opening for an Accounts Payable Programs Specialist.

Position Summary:

The Accounts Payable Programs Specialist is a non supervisory position and is responsible for providing systems support to our Regional Managers, Product Support Managers, Executives, and all others engaged in traveling to promote company business.This role generates reporting and analysis regarding the SG&A expenses to ensure charges are captured according to LBX policy and tax related guidelines.Duties also include the posting of vendor payments, initiating wire payments and performing month-end duties.

The position is a vital part of the Accounting team and is responsible for understanding and processing financial information necessary to prepare accurate and timely financial statements.

Essential Functions:

25% - Travel & Expense Programs – Responsible for administration of Concur Travel and Concur Expense tools, providing support and training for employees, keeping current on system changes and enhancements, and performing or requesting system maintenance to ensure that the tools are efficient and easy to use.Also performs final submission of expense reports in Concur and data extraction for ERP uploads, manages corporate credit card programs, acts as main liaison for preferred car rental company and other travel-related programs, and provides assistance and training on these programs.

20% - Spending Analysis & Reporting – Responsible for monthly SG&A vs. budget/forecast spending reviews, communicating with managers and other staff to ensure that SG&A spending is accurately reported in the general ledger, developing and generating reports from the Concur tools, credit card website, ERP, etc., to provide timely and meaningful data on performance and compliance to management, performing periodic, random audits of expense reports and providing feedback on audits to appropriate managers.

20% - AP Payment Processing – Responsible for running payment journals, generating payment per the invoice payment method, initiating wire and ACH payments on the bank website, requesting approval of bank payments from proper personnel, maintaining compliance to payment policies, and communicating payment information to credit department and AP Specialist as required.

15% - Month-End Closing – Responsible for standard AP monthly journal entries, Concur accrual uploads to ERP, miscellaneous reclass entries, reconciliation of assigned balance sheet accounts, and for maintaining appropriate documentation in the document imaging system. Also responsible for quarterly and annual entries, reconciliations and analyses.

 

5% - ERP Record Maintenance – Responsible for adding and maintaining general ledger accounts, vendor cards, dimension codes and values, and other system maintenance.

15% - Other Support – Annual 1099 filings, supplying W9 and resale certificates upon request, acting as main AP contact for external and internal audits, providing support to other Accounting areas and working on special projects as needed.

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